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Montana State Library seeking consultant to evaluate areas of economic development for libraries across the state

Montana State Library

The Montana State Library (MSL) is requesting bids from qualified individuals to provide expertise and guidance to help direct statewide programming in public libraries that supports local economic development. Many public libraries in Montana currently provide a variety of public programming, partnerships, and business services that can be tangentially linked to economic development efforts, and the State Library would like to make those efforts more focused and effective. We are seeking a consultant who can assist the State Library in determining what areas of economic development make the most sense for public libraries to focus on, give suggestions on how to best refine current economic development activities in libraries, as well make recommendations on new efforts and projects for libraries across the state.

 

The deadline for applications is January 31st, 2020, at 5 pm. Applications (and questions) can be submitted to me at [email protected].

Please do share this anywhere that you think would be interested, and feel free to encourage others to share as well!

Amelea Kim

 

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LIMITED SOLICITATION

The “limited solicitation process” permits an agency to make purchases of services between $5,001 and $25,000 and purchases of supplies between $5,001 and $50,000, with only limited competition. This option is designed to be an intermediate step between “small purchase” procedures and the formal Invitation for Bid or Request for Proposal. A second objective of limited solicitation is to increase purchasing efficiency by allowing field and program staff to process most of their own procurements.

This procedure requires a minimum of three written or oral quotations, if available. The limited solicitation procedure must be documented, using either the Limited Solicitation Summary Sheet for quotes obtained by phone, or the more formal Limited Solicitation Form for written quotes. Registered users of the State’s eMACS system have the ability to search by commodity for a list of registered vendors that may be able to supply the goods or services. For assistance, please contact the State Procurement Bureau at 406-444-2575 or [email protected].

This method does not apply to controlled items purchased through term contracts, requisition time schedules, the Montana eMarketCenter, or Print & Mail Services, unless specifically provided in the individual agency’s delegation agreement.

See section 18-4-305, MCA, and ARM 2.5.603.

USE FOR WRITTEN QUOTES

State of Montana

LIMITED SOLICITATION FORM

Department of

Montana State Library

Solicitation Number: 2019-EconDev

Solicitation Title: Economic Development in Public Libraries Consultation

Agency Contact: Amelea Kim, Lifelong Learning Librarian

Limited Solicitation is an informal procurement method for purchases of services between $5,001 and $25,000 and purchases of supplies between $5,001 and $50,000. This process is authorized by section 18-4-305, MCA, and ARM 2.5.603.

Company Name: __________________________________________________

Address: ________________________________________________________

________________________________________________________

Phone Number: __________________ Fax Number: ____________________

Federal Tax ID Number: ____________________

Responses to this solicitation will be accepted by Montana State Library via email to Amelea Kim ([email protected]) until January 31st, 2020, at 5 pm. Initial review will begin on February 1st, 2020.

Description of items/services: include purpose or use of product, description, including any performance or design requirements, brand names, delivery requirements, etc. (As needed, include standard statements on insurance or worker’s compensation requirements, etc. Use extra sheets as necessary.)

The Montana State Library (MSL) is requesting bids from qualified individuals to provide expertise and guidance to help direct statewide programming in public libraries that supports local economic development. Many public libraries in Montana currently provide a variety of public programming, partnerships, and business services that can be tangentially linked to economic development efforts, and the State Library would like to make those efforts more focused and effective. We are seeking a consultant who can assist the State Library in determining what areas of economic development make the most sense for public libraries to focus on, give suggestions on how to best refine current economic development activities in libraries, as well make recommendations on new efforts and projects for libraries across the state.

Some examples of current economic development activities in Montana libraries:

  1. Digital literacy and technology classes
  2. Job searching support
  3. Access to free space, technology, and information
  4. Partnerships with local job services office

Desired Qualifications:

  1. Experience working with Montana’s economic development community.
    1. Able to attend major conferences and meetings related to economic development in the state to get accurate and up-to-date information
    2. Knowledge of the various reports created by economic development organizations in Montana
  2. Familiarity with general public library mission, offerings and activities, public outreach, and/or community development.
  3. Experience with collaboration, instruction, and program support.

Contract deliverables:

  1. The contractor shall provide MSL with a statement of work and a specific timeline for creation of a final list of recommendations and ideas by no later than March 28th, 2020. This list of recommendations and ideas will have specific, actionable items with the purpose of creating new public library offerings related to economic development, as well as focusing ongoing efforts that libraries are currently engaged in.
  2. Prioritize and attend relevant economic development meetings, work groups, and conferences to represent library interests, stay updated on other projects and initiatives, and bring that information back to libraries.
  3. Identify which partnerships within the economic and/or workforce development communities to pursue on a statewide level to help economic development efforts and state and local levels.
  4. Schedule regular meetings (at least once a month) with the Lifelong Learning Librarian to update the State Library on important findings.
  5. Provide information about other successful economic development efforts in other states that might serve as models for Montana to consider.
  6. Identify ways libraries can help with economic resilience, especially in communities that are losing population and/or during recessions.
  7. Identify professional development gaps in the library community and work with the Lifelong Learning Librarian (LLL) and Continuing Education Coordinator to develop a plan to prioritize and address them.
  8. Develop recommendations for economic development programming in libraries of all types with the assistance of the LLL and MSL staff.
  9. Develop recommendations for technology investment or service models that might support economic development.
  10. Identify grants that public libraries could apply for to support economic development efforts.
  11. Highly Desirable yet Optional: Work with MSL staff to measure, assess, and publicize how MSL resources support economic development
  12. All work for FY20 shall be completed by June 15, 2020 and a final invoice shall be submitted to MSL by no later than June 30, 2020. All work for FY21 shall be completed by June 15, 2021, and a final invoice shall be submitted to MSL by no later than June 30, 2021.

Responses to this solicitation must include

  • A comprehensive narrative statement that illustrates the respondent’s understanding of the requirements of the project and the project schedule. Respondents must demonstrate that they possess the expertise and resources to meet the requirements of this contract.

  • Applicable references and contact information.

  • A cost proposal that outlines costs for the project, not to exceed $5,000 for FY20 (ending June 30th, 2020) and $5,000 for FY21 (ending June 30th, 2021).

Responses will be scored on

  • Relevant previous experience with economic development efforts and supportive references.
  • Understanding of contract deliverables as shown through the narrative statement and cost proposal outline.
  • Affordability.

Price: $___________________________

Vendor Signature: ________________________________________

Additional vendor information attached: Yes ______ No ______

SEE STANDARD TERMS AND CONDITIONS ON BACK

STANDARD TERMS & CONDITIONS

ACCEPTANCE/REJECTION OF BIDS: The State reserves the right to accept or reject any or all bids, wholly or in part, and to make awards in any manner deemed in the best interest of the State. Bids will be firm for 30 days, unless stated otherwise in the text of the invitation for bid.

ALTERATION OF SOLICITATION DOCUMENT: In the event of inconsistencies or contradictions between language contained in the State’s solicitation document and a vendor’s response, the language contained in the State’s original solicitation document will prevail. Intentional manipulation and/or alteration of solicitation document language will result in the vendor’s disqualification and possible debarment.

DEBARMENT: Contractor certifies, by submitting this bid, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any governmental department or agency. If Contractor cannot certify this statement, attach a written explanation for review by the State.

FAILURE TO HONOR BID/PROPOSAL: If a bidder to whom a contract is awarded refuses to accept the award (PO/contract) or fails to deliver in accordance with the contract terms and conditions, the department may, in its discretion, suspend the bidder for a period of time from entering into any contracts with the State of Montana.

RECIPROCAL PREFERENCE: The State of Montana applies a reciprocal preference against a vendor submitting a bid from a state or country that grants a residency preference to its resident businesses. A reciprocal preference is only applied to an invitation for bid for supplies or an invitation for bid for nonconstruction services for public works as defined in section 18-2-401(9), MCA, and then only if federal funds are not involved. For a list of states that grant resident preference, see http://sfsd.mt.gov/SPB/Preferences.

SOLICITATION DOCUMENT EXAMINATION: Vendors shall promptly notify the State of any ambiguity, inconsistency, or error which they may discover upon examination of a solicitation document.

U.S. FUNDS: All prices and payments must be in U.S. dollars.

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