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Montana Career Opportunity - Executive Director - Montana Outdoor Legacy Foundation

April 17, 2018View for printing

The Executive Director is ultimately responsible for the overall management of the Montana Outdoor Legacy Foundation (the "Foundation") and its operations.

The Foundation is a 501(c)(3) educational benefit corporation whose mission includes support of wildlife management, outdoor recreational access and educational endeavors that connect people with outside recreational activities.

Please visit for a description of the Foundation and its specific projects, programs and partnerships.

The Executive Director reports to and takes direction from the Foundation's Board of Directors on the programs that the Foundation funds and supports. Specifically, the Executive Director will be responsible for managing and implementing the Foundation's programs and initiatives, managing the Foundation's funds, overseeing Foundation staff, and aggressively fundraising to fund the Foundation's annual operating budget, long-term planning needs, endowment, and special events. The Executive Director will also be responsible for building out and working with a National Board of Advisors, in coordination of the Board of Directors.

Such responsibilities shall require successfully working with the Board of Directors, the Foundation's National Board of Advisors, the Montana Fish, Wildlife & Parks Department (MFWPD), the Montana Fish & Wildlife Conservation Trust (MFWCT), D.A. Davidson, who manages those Trust assets, the Foundation's employees, consultants and key volunteers.


The following shall serve as a listing of the required responsibilities, without limitation, to be fulfilled by the Executive Director and are subject to change in the sole discretion of the Board of Directors:


1. Meet weekly with Foundation staff to ensure efficient and productive daily, weekly and long-term operations and deliverables are met with respect to the Foundation's programs.

2. Keep Board of Directors apprised of operations, changes, and problems through weekly reporting, whether in written or oral form, to the Board of Directors of the Foundation's/staff's activities, plans, challenges and needs.

3. Ensure compliance of the Foundation -- including, but not limited to, the payment of invoices, permits, licenses and other requirements to run the daily activities of the Foundation, including charitable registration and the filing of all necessary reports and tax forms.

4. Prepare quarterly program reports to the Board of Directors and the National Board of Advisors that detail the current state of affairs and the 3-month, 6- month and Long-Term (3-5 year strategic) plans, activities and requisite Action Items in accomplishing such plans.

5. Regularly review progress toward program and the Foundation's goals and objectives. Report on said progress to the Board of Directors and the Foundation's consultants on a quarterly basis.

6. On behalf of the Foundation, attend meetings with the MFWCT Citizen Advisory Board, the MFWCT Joint State/Federal Board, along with other key meetings deemed necessary and appropriate. Further, the Executive Director will be expected to provide such periodic reports both weekly and quarterly with the Board of Directors. A strong knowledge in the granting of conservation funds and conservation land transactions, such as easements and servitude agreements, is highly recommended for the applicant of this position.

7. Manage the Foundation's fiduciary relationships to other entities, in particular the Montana Fish and Wildlife Conservation Trust and other organizations for which the Foundation serves as fiscal agent.

8. Manage and coordinate all requisite public relations, earned media, and social media on behalf of the Foundation, including developing and maintaining a robust e-mail/contact database and developing and maintaining an active social media presence through preferred forms of social media including, but not limited to, the Foundation's website, Facebook, Instagram, Twitter and LinkedIn.

9. Develop and maintain collaborative working relationships with all appropriate groups, agencies and organizations.

10. Be available for and successfully manage public speaking engagements.

11. Supervise administrative and management staff.

12. Write and revise, as necessary, the job descriptions for all staff (except Executive Director) within the Foundation.

13. Prepare yearly performance evaluations (oral and written) for all administrative and management staff.

14. Engage in regular staff development through setting out weekly goals, expectations and deliverables, along with continuing education needs.

15. Attend, staff, and directly support all meetings and activities of the Board of Directors, the National Advisory Board and board committees.

16. Oversee implementation of all Board directives, policies, and procedures.

17. Serve as liaison between the Board and the Montana Fish, Wildlife & Parks' Department staff.

18. Manage day-to-day fiscal operations.

19. Submit monthly and quarterly financial reports to grantors (as required).

20. Review and approve all monthly and quarterly reports and documentation to substantiate those reports.

21. Submit bills and expenditures to the Accountant/Treasurer for reimbursement and accounting.

22. Develop Annual Budget for review and approval by the Board of Directors.

23. Other duties as assigned by the Board of Directors.


1. Research and prepare grant proposals and other funding applications.

2. Develop and maintain a donor/donor prospect base to seek and secure both monetary and non-monetary resources.

3. Develop and maintain a donor tracking system.

4. Work with the Board of Directors, National Board of Advisors and the Foundation's consults regarding fundraising and special/annual events.

5. Work with the Foundation's consultants to identify top donor prospects (corporate, individual and foundation) to secure meetings/calls and establish fundraisers.

6. Develop a low-dollar fundraising program through small events, digital and, depending on available resources, a direct mail fundraising program.

7. Solicit, research, qualify and then recommend to the Board of Directors those top projects that the Foundation should look at funding, and as important, the Foundation can raise money in conjunction with to ensure that project's success.


Bachelor's degree from an accredited four-year college or university, with a minimum of 5 years of relevant experience in the duties and requirements listed above, including working in the non-profit and conservation space. Qualified applicants will demonstrate strong verbal and written communications skills, financial management, including the applicable use of software and tools needed to operate the fiscal management of the Foundation. Exceptional candidates will show a strong and successful background in fundraising and resource development, evidenced by years of experience, volunteer work and contacts in the conservation space. The ability to travel locally, regionally, and nationally, as well as the ability to work nights and weekends is required.


Compensation for the Executive Director position will be commensurate with experience, but with a targeted base annual salary of $60,000, along with an established performance-based, bonus program that shall be first agreed to by the Executive Director and the Board of Directors, reflecting both monies raised by the Foundation, along with established performance-based metrics and deliverables for each of the Foundation's programs and projects. Customary employment benefits shall also be provided.


Please send a cover letter and resume to Jim McCray ( or Jon Goldberg ( by May 4 COB. Executive Director Job Description - MT OLF

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Reprinted under the Fair Use doctrine of international copyright law. Full copyright retained by the original publication. In accordance with Title 17 U.S.C. Section 107, this material is distributed without profit to those who have expressed a prior interest in receiving the included information for research and educational purposes.

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