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Montana Career Opportunity – Executive Director – Montana Outdoor Legacy Foundation

The Executive Director is ultimately responsible for the overall management of the
Montana Outdoor Legacy Foundation https://www.mtoutdoorlegacy.org (the "Foundation") and its operations.

The
Foundation is a 501(c)(3) educational benefit corporation whose mission includes
support of wildlife management, outdoor recreational access and educational
endeavors that connect people with outside recreational activities.

Please visit
http://www.mtoutdoorlegacy.org for a description of the Foundation and its specific
projects, programs and partnerships.

The Executive Director reports to and takes direction from the Foundation’s Board
of Directors on the programs that the Foundation funds and supports. Specifically,
the Executive Director will be responsible for managing and implementing the
Foundation’s programs and initiatives, managing the Foundation’s funds,
overseeing Foundation staff, and aggressively fundraising to fund the Foundation’s
annual operating budget, long-term planning needs, endowment, and special
events. The Executive Director will also be responsible for building out and
working with a National Board of Advisors, in coordination of the Board of
Directors.

Such responsibilities shall require successfully working with the Board of
Directors, the Foundation’s National Board of Advisors, the Montana Fish,
Wildlife & Parks Department (MFWPD), the Montana Fish & Wildlife
Conservation Trust (MFWCT), D.A. Davidson, who manages those Trust assets,
the Foundation’s employees, consultants and key volunteers.

JOB RESPONSIBILITIES:

The following shall serve as a listing of the required responsibilities, without
limitation, to be fulfilled by the Executive Director and are subject to change
in the sole discretion of the Board of Directors:

PROGRAMMATIC REQUIREMENTS:

1. Meet weekly with Foundation staff to ensure efficient and productive daily,
weekly and long-term operations and deliverables are met with respect to the Foundation’s programs.

2. Keep Board of Directors apprised of operations, changes, and problems through
weekly reporting, whether in written or oral form, to the Board of Directors of
the Foundation’s/staff’s activities, plans, challenges and needs.

3. Ensure compliance of the Foundation — including, but not limited to, the
payment of invoices, permits, licenses and other requirements to run the daily
activities of the Foundation, including charitable registration and the filing of
all necessary reports and tax forms.

4. Prepare quarterly program reports to the Board of Directors and the National
Board of Advisors that detail the current state of affairs and the 3-month, 6-
month and Long-Term (3-5 year strategic) plans, activities and requisite Action
Items in accomplishing such plans.

5. Regularly review progress toward program and the Foundation’s goals and
objectives. Report on said progress to the Board of Directors and the
Foundation’s consultants on a quarterly basis.

6. On behalf of the Foundation, attend meetings with the MFWCT Citizen
Advisory Board, the MFWCT Joint State/Federal Board, along with other key
meetings deemed necessary and appropriate. Further, the Executive Director
will be expected to provide such periodic reports both weekly and quarterly
with the Board of Directors. A strong knowledge in the granting of
conservation funds and conservation land transactions, such as easements and
servitude agreements, is highly recommended for the applicant of this position.

7. Manage the Foundation’s fiduciary relationships to other entities, in particular
the Montana Fish and Wildlife Conservation Trust and other organizations for
which the Foundation serves as fiscal agent.

8. Manage and coordinate all requisite public relations, earned media, and social
media on behalf of the Foundation, including developing and maintaining a
robust e-mail/contact database and developing and maintaining an active social
media presence through preferred forms of social media including, but not
limited to, the Foundation’s website, Facebook, Instagram, Twitter and
LinkedIn.

9. Develop and maintain collaborative working relationships with all appropriate
groups, agencies and organizations.

10. Be available for and successfully manage public speaking engagements.

11. Supervise administrative and management staff.

12. Write and revise, as necessary, the job descriptions for all staff (except Executive Director) within the Foundation.

13. Prepare yearly performance evaluations (oral and written) for all administrative
and management staff.

14. Engage in regular staff development through setting out weekly goals,
expectations and deliverables, along with continuing education needs.

15. Attend, staff, and directly support all meetings and activities of the Board of
Directors, the National Advisory Board and board committees.

16. Oversee implementation of all Board directives, policies, and procedures.

17. Serve as liaison between the Board and the Montana Fish, Wildlife & Parks’
Department staff.

18. Manage day-to-day fiscal operations.

19. Submit monthly and quarterly financial reports to grantors (as required).

20. Review and approve all monthly and quarterly reports and documentation to
substantiate those reports.

21. Submit bills and expenditures to the Accountant/Treasurer for reimbursement
and accounting.

22. Develop Annual Budget for review and approval by the Board of Directors.

23. Other duties as assigned by the Board of Directors.

DEVELOPMENT & FUNDRAISING:

1. Research and prepare grant proposals and other funding applications.

2. Develop and maintain a donor/donor prospect base to seek and secure both
monetary and non-monetary resources.

3. Develop and maintain a donor tracking system.

4. Work with the Board of Directors, National Board of Advisors and the
Foundation’s consults regarding fundraising and special/annual events.

5. Work with the Foundation’s consultants to identify top donor prospects
(corporate, individual and foundation) to secure meetings/calls and establish
fundraisers.

6. Develop a low-dollar fundraising program through small events, digital and,
depending on available resources, a direct mail fundraising program.

7. Solicit, research, qualify and then recommend to the Board of Directors those top projects that the Foundation should look at funding, and as important, the
Foundation can raise money in conjunction with to ensure that project’s
success.

QUALIFICATIONS:

Bachelor’s degree from an accredited four-year college or university, with a
minimum of 5 years of relevant experience in the duties and requirements listed
above, including working in the non-profit and conservation space. Qualified
applicants will demonstrate strong verbal and written communications skills,
financial management, including the applicable use of software and tools needed to
operate the fiscal management of the Foundation. Exceptional candidates will
show a strong and successful background in fundraising and resource development,
evidenced by years of experience, volunteer work and contacts in the conservation
space. The ability to travel locally, regionally, and nationally, as well as the ability
to work nights and weekends is required.

COMPENSATION:

Compensation for the Executive Director position will be commensurate with
experience, but with a targeted base annual salary of $60,000, along with an
established performance-based, bonus program that shall be first agreed to by the
Executive Director and the Board of Directors, reflecting both monies raised by the
Foundation, along with established performance-based metrics and deliverables for
each of the Foundation’s programs and projects. Customary employment benefits
shall also be provided.

MONTANA OUTDOOR LEGACY FOUNDATION IS AN EQUAL
OPPORTUNITY EMPLOYER

Please send a cover letter and resume to Jim McCray ([email protected]) or Jon
Goldberg ([email protected]) by May 4 COB.
Executive Director Job Description – MT OLF

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