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Montana Career Opportunities – 2 Regional Disaster Coordinators – Snowy Mountain Development Corporation

SMDC Regional Severe Storms Recovery Project
Partners in Planning & Recovery

Snowy Mountain Development Corporation is in the process of hiring two (2) individuals to serve as Regional Disaster Coordinators.

Place of Employment: Lewistown/Roundup

Minimum Hours of Employment: 20 hours up to 40 hours a week
Wage: Negotiable depending on experience and education (minimum of $14 an hour)

Benefits: SMDC offers a competitive benefit package. Benefits are based on hours of employment. Full benefits include:

– 10 – 8 hour Holidays a Year

– Sick Leave accrued at 8 hours per month worked

– Vacation Leave accrued at 8 hours per month worked

– Health Insurance

– 401 K plan

The positions will remain open until filled. Applications should be submitted to the Montana Job Service, % Lewistown Job Service, 300 1st Avenue North Lewistown, MT 59457 (406) 538-8701.

Applications should include application form, letter of interest, resume, list of references, results of 10-key and typing tests.

Sincerely,
Kathie A. Bailey,
Executive Director
613 N.E. Main Street • Lewistown, MT 59457 • (406) 535-2591 • [email protected]

"This institution is an equal opportunity provider."

Montana PTAC, which serves as a Procurement Technical Assistance Center (PTAC), is funded in part through a cooperative agreement from the Department of Defense (DOD) through a program that is administered by the Defense Logistics Agency (DLA). The content of any written materials or verbal communications of the PTAC does not necessarily reflect the official views of or imply endorsement by DOD or DLA.

Two (2) Regional Disaster Coordinators fulfilling 1.5 FTE’s will be provided by this investment. The Coordinators will provide support and assistance to the local governments, businesses and entities within the entire SMDC region that was impacted by severe storms as identified in the Disaster Declaration. This includes the six (6) counties of Judith Basin, Fergus, Petroleum, Musselshell, Golden Valley and Wheatland; the fourteen (14) incorporated communities of Stanford, Hobson, Denton, Moore, Grass Range, Winifred, Lewistown, Winnett, Roundup, Melstone, Ryegate, Lavina, Harlowton and Judith Gap; and the unincorporated communities within the region. SMDC will utilize the new position and leverage expertise of existing staff to complete the tasks outlined in the scope of work.

The goal of this investment project is to restore the impacted areas’ economies and infrastructure to pre-disaster levels through public and private partnerships that will identify needs and opportunities for economic recovery and the ability to attract private investments, as well as develop strategies, goals and implement mitigation efforts to reduce impact of future severe storm disasters.

The Regional Disaster Coordinators are needed due to the size of the region, the severity of impact in a rural region with little or no resources and the extreme number of government entities impacted through the disaster as both of the two largest communities in the region were severely impacted. SMDC’s existing personnel are overwhelmed by the needs and have been pulled away from their traditional jobs in order to assist with the severe storm disaster response and additional personnel resources are needed to address these needs. Due to the size of the region and the fact that two of the largest communities (Lewistown and Roundup) have been severely impacted, the Regional Disaster Coordinators will be based out of those communities to reduce the amount of transportation costs and align closer to the areas with greatest need.

The Regional Disaster Coordinators will reach out to distressed businesses and government entities to identify needs, develop recovery strategies, and access resources to address these needs and get them back to pre-disaster status. These contacts will need to be made on an individual and one-by-one basis. The Regional Disaster Coordinators will do extensive traveling and outreach in order to collaborate with the local governmental entities, identify the distressed businesses, develop relationships that will enable them to effectively identify and develop recovery strategies and assist them in accessing resources, developing strategies, leverage private investment, and mitigate future impacts.
The Regional Disaster Coordinators will be responsible to build a coalition of public and private entities that will be enabled through the sharing of information and resources to develop a successful Disaster Recovery Plan and implement that plan. The coordinating efforts funded through this investment project will be vital to the creation resources and a database of information that will assist small businesses in the disaster declaration area and will leverage private investment for economic recovery after the severe storms.

The Recovery Strategy includes three major aspects including:

1.) A comprehensive assessment of the disaster and the impacts to the economy that will lead to a community-specific Disaster Recovery Plans with specific goals, timelines and quantitative and qualitative measures.

2.) Implementation of the Community-Specific Disaster Recovery Plans that will require staff assistance in education of local officials, businesses, and individuals; identifying potential resources and private investments; submission of applications and proposals; project oversight and administration; and ongoing monitoring of progress towards accomplishment of performance measures.

3.) Mitigating future disaster impacts through planning, resource development, and implementation of mitigation strategies through project development.

The Regional Disaster Coordinator will build a network of public and private entities that once established through this SMDC Regional Severe Storm Recovery Project will create a database of disaster recovery assistance offered by different agencies and organizations. The database of resources will help sustain the recovery initiative after the proposed three-year funding limit of this project. The coordinated entities will also be better equipped to mitigate and recover from the effects of future disasters.

1. Staff will work with local communities to develop a comprehensive community-specific Disaster Recovery Plan which will include strategies for recovery, specific goals, timelines and performance objectives to evaluate progress on implementation of the plan.

2. Staff will work with local communities and economic development professionals to revitalize the local economy by identifying strategies to spur economic opportunity for the impacted areas and to attract private investment for sustainable economic recovery.

3. Staff will research and assess eligibility criteria to identify and determine appropriate resources to solicit for the development of specific recovery projects.

4. Staff will work with local leaders, resource providers, employers, the local Workforce Investment Board, the Montana Department of Commerce, the Montana Department of Transportation, the United States Department of Agriculture Rural Development – Business Resources Division, the United States Department of Commerce – Economic Development Administration, the U.S. Housing and Urban Development, the Montana Department of Agriculture, the Montana Board of Investments and other funding agencies to coordinate available resources.

Resource Development

1. Staff will contact potential funding agencies to assess the feasibility of project funding and interest in partnership opportunities. Additional research may be needed to refine project parameters and obtain information necessary to complete relevant applications.

2. Where eligible and potential funding agencies are identified, staff expertise will be utilized to ensure that applications are prepared completely and properly, and that all ancillary requirements are met (i.e. public notices and hearings, obtaining original notarized signatures, proper assembly of the application, etc.).

3. The expertise and capabilities of staff will be utilized to prepare such graphic support as is appropriate for applications. This may include location maps, environmental information, layouts, photographs, etc.

4. Staff will submit the applications on behalf of the affected cities, counties, businesses or entities to the appropriate agencies in a timely manner.

5. Staff will conduct proposal follow-up with the potential funding agency as may be necessary or appropriate.

6. Staff may conduct project administration and oversee administration of funding as is necessary or requested.

7. Staff will assist with reporting requirements and project close-out as is necessary or requested.

Community Database Development

1. Staff will assess needs of cities, counties, businesses, and communities that have been affected by severe storm disaster events. Staff will develop a database of information about programs available to assist these entities.

2. Staff will disseminate information about recovery tools available to cities, counties, businesses and communities and will apply for funding on their behalf as outlined in the ‘Resource Development’ section.

3. Staff will develop and maintain a comprehensive recovery strategy information resource for future use.

Business Assistance

1. Staff will disseminate information regarding program availability through news paper and radio press releases, direct contacts to include regular and electronic mail, publication of information regarding such programs on the region’s website and through direct contact with potential clients and lending institutions.

2. Staff will assist in creating and managing an Economic Adjustment Revolving Loan Fund while providing information about the RLF to communities and businesses.

3. Staff will work with community, business and financial leaders to attract private investments for the affected communities and the SMDC region.

4. Staff will provide business technical assistance and funding strategy assistance to individual business owners.

Reporting

1. Staff will collect data to develop reports outlining, the region’s progress in disaster recovery and revitalization using the Scope of Work as the reporting guideline.

2. Staff will submit to EDA an annual progress report with the third serving as a final report, which will include a disaster recovery strategy as required, and will identify how private investments will be utilized in the recovery process.

Performance Measures/Goals for Year 1 – FY 2012 – 2013

1. Communication with each local government entity in the region (6 counties and 14 incorporated areas) will be held to assess needs, build collaboration, and determine depth of Disaster Recovery Strategy Plan needed.

2. Community-specific Disaster Recovery Strategy Plan will be developed for at least six of the government entities.

3. Group technical assistance will be provided to 20 businesses/individuals impacted by the severe storm disaster and strategies to address recovery will be developed.

4. Outreach efforts will educate the public on at least three (3) resources that are available for businesses or individuals in their recovery efforts.

5. Mitigation efforts will be identified and at least three (3) projects will be identified as highest priority and resources sought to start these mitigation efforts.

Performance Measures/Goals for Year 2 – FY 2013-2014

1. Collaboration with local government entities will result in at least three (3) projects in each of the community-specific Disaster Recovery Strategy Plans being initiated with at least two (2) being accomplished.

2. Outreach efforts will continue to educate the public on resources available to recover from the disaster and mitigate future impacts from another disaster.

3. Ongoing monitoring of progress towards recovery will be conducted with an accounting of accomplishments and areas yet to return to pre-disaster state will be developed for dissemination to elected officials, collaborating partner agencies, and Congressional representatives.

4. Group technical assistance will be provided to 20 businesses/individuals impacted by the severe storm disaster and strategies to address recovery will be developed.

5. Mitigation efforts will continue with administration and oversight of at least three (3) projects and a determination of the next highest priority mitigation projects to seek resources to mitigate the effects of future storms.

POSITION DESCRIPTION
SNOWY MOUNTAIN DEVELOPMENT CORPORATION (SMDC)

Regional Disaster Coordinator(s)

OVERALL FUNCTIONS

The Regional Disaster Coordinator is to assist the region’s counties, communities, businesses and rural areas in mending the effects of the 2011 severe storms by coordinating public and private partnerships to determine and establish goals and strategies for economic recovery, implement the plans and assist these entities in returning to pre-storm conditions and assist entities in mitigation of the impacts of future storms.

NATURE AND SCOPE OF JOB

This position is a designated two-year position reporting to the Executive Director and contingent upon funding. This position is a liaison of SMDC and the U.S. Department of Commerce – Economic Development Administration and as a result is responsible to represent these organizations in a professional manner and promote their programs in a manner that creates an atmosphere of collaboration and cooperation amongst entities.

SPECIFIC RESPONSIBILITIES AND DUTIES

1. Assessment and Plan Development

a. Collaborate with the local and state governments and federal agencies in collection of information and data regarding storm impact on businesses, individuals and local government entities.

b. Conduct an in-depth analysis of the severe storms and the needs, problems, opportunities, strengths and weaknesses of each community in the region in responding to the actual events and ability to recover from the affects.

c. Actively network with citizens, contractors, developers, business owners, and public and private agencies in development of a recovery plan.

d. In cooperation with the local governments and businesses, develop community – specific Disaster Recovery Strategies with specific goals and timelines for activities for each affected community.

e. Research assistance programs and assist in assessing the eligibility of specific needs for funding under available programs and special disaster assistance programs.

f. Development of benchmark, performance measures and/or quantitative and qualitative measures that will enable a community to evaluate progress toward achieving the identified goals within the Disaster Recovery Plan and celebrate accomplishments.

2. Implementing the Plan

a. Work with county and municipal leaders to provide education to the general public and business owners on the implementation of the local recovery strategies.

b. Work with county and municipal leaders to provide education to the general public and business owners on the availability of disaster recovery programs, services and opportunities.

c. Serve as a resource for individuals and businesses in addressing their specific impacts of the severe storms and serve as a partner with DES, SBA and FEMA in the Disaster Recovery Centers (DRCs) within the region.

d. Refer individuals and business clients to other SMDC staff for technical business assistance, SMDC’s Revolving Loan Funds and other programs offered through SMDC for assistance in disaster recovery efforts.

e. Collaborates with other SMDC staff in gathering information, assembling proposals, development of applications and/or loan packages for infrastructure and other community development projects resulting from the severe storms.

f. Provide administration and oversight on recovery projects including assisting local governments in compliance with federal and state regulations.

3. Mitigating Future Disaster Impacts

a. Researches and assesses eligibility on programs for mitigating future impacts by severe storms.

b. Develops a database of programs to address severe storm impacts which will be readily available for future disasters.

c. Work with county and municipal leaders in development of mitigation strategies to address as resources are available.

d. Assist local government entities in accessing mitigation funds for incorporation of mitigating factors while implementing the Disaster Recovery Plan, including assembling proposals, development of application for resources and administration of mitigation programs.

e. Serves as a resource for non-impacted communities on the programs, nuances and process of community recovery during a severe storm disaster to educate others in preparation of an event.

4. Back-up Duties

a. Performs other duties as necessary or as assigned by the Executive Director to address recovery efforts and recover from the effects of future disasters.

QUALIFICATIONS

1) Minimum Qualifications:

A. Ability to work creatively and independently to find pragmatic solutions to difficult problems.

B. Strong oral, written and inter-personal communication skills.

C. Must have current Montana State Driver’s License.

D. Computer and software experience.

E. Proficiency with basic office machinery, software and practices necessary.

2) Desired Skills and Experience

A. BS/BA desired with emphasis in the areas of Business, Marketing, Economics or Disaster Recovery related fields preferred.

B. Professional experience.

C. Administrative and project management experience.

D. Experience working with elected officials, Boards of Directors, and government agencies

E. Must be self-directed, self-motivated and result oriented.

F. Familiarity with federal and state loan and grant programs.

G. Experience in economic development and marketing retention and expansion programs.

H. Budgetary principles and practices.

I. Principles and techniques of public information dissemination and media relations.

J. Understands the goals and objectives of the regional Comprehensive Economic Development Strategy (CEDS).

PHYSICAL DEMANDS

1. While performing the duties of this job, the employee is required to write. The employee is frequently required to sit, talk, hear, and use hands to finger, handle or feel items, read and keyboard. Occasionally, the employee must stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, climb up and down stairs and drive a vehicle.

2. The employee is infrequently required to lift and/or move up to 25 pounds.

3. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

1. The work is sedentary and has no special physical demands other than those associated with normal office work and frequent field travel. Frequent travel is required by automobile. The work requires typical safety precautions associated with working in an office and commercial travel.

MENTAL/MOTOR DEMANDS

1. While performing the duties of this job, the employee constantly has time constraints. The employee frequently has flexibility, routine workflow and attentiveness duration and intensity. The employee is constantly involved in social interaction, which constantly requires interpersonal, oral and written communications.

2. Memory, reasoning, mathematics, estimating and judgment are frequently used/required on this job.

* NOTE: Only minimum duties are listed. Other responsibilities may be required as requested by Management.

Position Description Approved by:
Supervisor_______________________________________________ Date: ________
Employee________________________________________________ Date: _______ I have read and understand these responsibilities.

5/1/12

613 N.E. Main Street • Lewistown, MT 59457 • (406) 535-2591 • [email protected]

"This institution is an equal opportunity provider." Dial 7-1-1 for Montana Relay

Montana PTAC, which serves as a Procurement Technical Assistance Center (PTAC), is funded in part through a cooperative agreement from the Department of Defense (DOD) through a program that is administered by the Defense Logistics Agency (DLA). The content of any written materials or verbal communications of the PTAC does not necessarily reflect the official views of or imply endorsement by DOD or DLA.

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